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Smart email signature management

Automate your company's signature management processes  - ensuring brand consistency, and compliance.

  • Cut down on manual work through centralised management
  • Keep signatures consistent and on-brand across the whole company
  • Turn your signatures into a revenue generating marketing channel
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Trusted by leading companies around the world

Wurth-optimised
Travelport-optimised
STILL-optimised
EQS-optimised
Burda-optimised

Everything in one convenient place

Central signature management  

Manage your email signatures, signature banners and employee data in one integrated, easy-to-use platform. 

New marketing opportunities 

Add banner campaigns to signatures and promote webinars, products, content, events and more.


Marketing automation

Enhance your marketing campaigns by leveraging the valuable insights within your CRM data, allowing you to create and implement targeted, personalised banner campaigns.

Roll out signatures in a few clicks

Automate signature management

Eliminate the need to manually insert signature templates into each employee's email individually.

Set up signatures for different parts of your company, including:

  • Individual departments
  • Separate regions
  • Or select branches

Design each signature to match your brand for a professional look that builds trust.

Just click 'Roll out signature' and your signature design will be added to every employee's email.

Email signatures always on brand

Ensure each design matches your corporate identity and contains the right information.

Simply add the information and icons you want to display, such as:

  • Company logos
  • Social media icons
  • Employee photos
  • Website links
Graphics LP IT Persona_2
Signature and banner campaign preview

Signatures made easy for admins and users

Mailtastic allows you to tailor email signatures and campaign banners for different departments and branches.

Employees see a preview of their available signatures and banners, empowering them to select the most fitting option for the intended recipient.

Turn every email into a marketing opportunity

Signature banners are an extension of all your marketing campaigns. Use the channel to promote webinars, products, content and events in every email sent and boost your marketing reach and conversions.

Event Marketing
Content Marketing
Product Marketing
Account-Based Marketing
Customer Marketing
Employer Branding
Event Marketing

Promote your most important events in a whole new way and get more attendees. Whether that's for trade fairs, webinars or networking events. Use your email signature to ensure that all your contacts are aware of your events.

Event Marketing Banner Example
Content Marketing

Distribute your content more effectively than ever before. Show your target group relevant content — directly in their inbox. Share your whitepapers & eBooks, get more newsletter sign-ups, more readers for your blog or let your customers have their say in your best case studies.

Content Marketing Banner Example
Product Marketing

How many of your customers visit your website regularly? Probably only a fraction. But they communicate with you every day by email. What better way to showcase your latest products than in your email signature? Draw attention to new product features or announce your special promotions.

Product Marketing Banner Example
Account-Based Marketing

Match email signature campaigns with target audiences, interests, opportunity stage deals, industry & many more. Start promoting your most important messages in an authentic and personalised way today.

ABM Marketing Banner Example
Customer Marketing

Support your existing customers with educational content, ask them for feedback, or use your signature as an up-sell opportunity. Enhance the customer experience by including valuable banner campaigns in every email communication.

Customer Marketing Banner Example
Employer Branding

Thinking of expanding your team? Use your email signature to share company updates, job opportunities and promote your employer brand. It is a simple yet effective way to be in front of a wider audience with ease.

Employer Branding Banner Example

Outstanding Customer Service

Our customer success team helps you find the best solution for your business, whether you are starting with us or have been with us for a long time.

We are a customer-centric company and we go above and beyond to support, consult and enable our customers.

“I always get an answer through the integrated chat. If we need to investigate further, the Customer Success team will arrange a call. We've always found a solution.”

Karina, Online Marketing Manager @Mensch und Maschine

Secure and compliant email signatures

Keep your email signatures secure and compliant

✓ We are ISO27001 certified and meet the highest internationally recognised security standards.

✓ We are fully GDPR-compliant and ensure that your data is stored in accordance with data protection regulations.

✓ We store your data on Microsoft Azure secure servers and host your data in Europe.

We use Mailtastic to promote our monthly webinars. The results from those campaigns have been fantastic. The conversion rate from sign-up to opportunity is 25%. Mailtastic is now one of our top 3 channels for generating webinar signups.
Cognism
Alice de Courcy, Chief Marketing Officer
25%
webinar conversion rate
10%
increase in the click-through rate of emails
Read Full Case Study
The intuitive management of signatures for our different branches was the deciding factor for us when choosing Mailtastic. The software is very easy to understand. There are various help options, such as the help centre or the chat support.
Mensch und Maschine
Karina, Online Marketing Manager
2.1
million impressions
11,000
clicks
Read Full Case Study
Before we started using Mailtastic, all employees had to manually apply the banner in their signatures. But now we can guarantee the right display of the banners and the employees save time. This has really improved the reach of our campaigns.
kaiserkraft
Evamaria Löschmann, International Marketing Manager
Read Full Case Study

FAQ

Yes. You can test Mailtastic 14 days for free. No credit cards required. Once the trial ends, you can take your time to decide if we are a good fit.

When signing up for a free trial, you’ll get access to all of our features.

We offer native integrations with Microsoft 365 and Google Workspace. But we can also easily integrate your signatures into Outlook, Gmail, Apple Mail & more on the client side.

Yes, we offer native integrations with leading CRMs and email tools including HubSpot, Pardot and Marketo.

Our tool is intuitive and requires very little technical knowledge to set up, especially for small to medium-sized businesses. But if you do need our help, we are always here to support you in our chat. Enterprise customers get access to a dedicated Customer Success Manager to ensure a seamless process.

Get started today.

Easily create & manage compliant email signatures

Simplify email signatures today