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Gmail signature

How to create, add & change your Gmail signature

Email signatures are boring as hell. We get it. You just want them to work and forget they exist.  So we created an end-to-end email signature guide so you can do just that. 👇🏼

In this blog...

  • Learn how to create Gmail signatures.
  • Learn how to add Gmail signatures to messages. 
  • Learn how to switch-up Gmail signatures depending on your mood.

How to create a Gmail signature

Gmail signature

1) On your main Gmail screen, hit the gear icon in the top right corner of your screen. Make sure you click ‘See all settings’.

Gmail signature

2) Scroll down to the ‘Signature’ section.

Gmail signature

3) Click ‘Create new’.

Gmail signature

4) Name your new signature and click ‘Create’.

Gmail signature

5) Back on the settings screen, compose your signature. It doesn’t have to be text only. Then click on the mountains icon to add a Gmail signature image.


If you’re stuck for ideas, Google professional Gmail signature examples.  


You can also choose whether to include your signature on new emails only, as well as replies and forwarded messages.

Gmail signature

6) Scroll to the bottom the screen and click ‘Save Changes’.

Gmail signature

7) Now try it out. Click to compose a message - et voila, you’ll see your brand new Gmail signature waiting for you!

How to add your Gmail signature to a message

If you don’t want your Gmail signature to appear on every new email by default, here’s how to manually add your signature to a message.

Gmail signature

1) After you've finished your message, click on the pen icon on the right of the bottom toolbar.

Gmail signature

2) Click on the name of the signature you created earlier.

Gmail signature

3) And you’re good to go!

How to change your Gmail signature

Don’t worry if you suddenly decide you don’t like your signature anymore. They’re super easy to change. In this Gmail signature example, we’ve decided we want to add a phone number.

Gmail signature

1) Go back to the ‘All Settings’ screen you visited when you created your signature. Scroll down to the ‘Signature’ section. 

Gmail signature

2) In the signature box, change your signature in any way you choose. In this example, we’re adding a phone number.

Gmail signature

3) Scroll to the bottom of the screen and click ‘Save changes’.

Gmail signature

4) Next time you go to compose an email, your new Gmail signature will appear. 

Want to upgrade your email signature management?

How to add a signature in Outlook

Now you know how to create, add and change your Gmail signature, you just took your email game to the next level. Congrats!


But why not go one step further? Take all of the stress out email signature management with Mailtastic. We let you you:

  • Manage your brand by keeping every signature up-to-date and compliant
  • Personalise signatures with headshots, icons and colours
  • Serve up relevant content and offers in email banner campaigns

Book a demo today! 👈🏿

How to add a signature in Outlook

How to add a signature in Outlook

Ah, the email signature. A footnote on your professional life when it works. And a bloody nightmare when it doesn’t. But whether you’re using the Outlook 365 web or desktop app, we’ve got you covered. See below for our step-by-step instructions to adding signatures in Outlook. 👇🏼

How to add a signature in Outlook 365 web app

How to add a signature in Outlook

1) Hit the gear icon in the top right corner of your screen.

How to add a signature in Outlook

2) Go to the bottom of the drop down menu and click “View all Outlook settings”.

How to add a signature in Outlook

3) From the “Email” drop down menu, click “Compose and reply”.

How to add a signature in Outlook

4) Then choose the text and images you want to include. Also decide whether you want to automatically include your signature in every email or selected emails.

How to add a signature in Outlook

5) Once you’ve made your changes, hit “Save”.

How to add a signature in Outlook

6) Back in your main dashboard, click "New message" in the top left corner. And like magic, your email signature will appear!

How to add a signature in Outlook for desktop

How to add a signature in Outlook

1) Hit “New email” in the top left corner of your screen.

How to add a signature in Outlook

2) Click “Signature” in the top right corner of your toolbar.

How to add a signature in Outlook

3) Then hit "Edit Signatures".

How to add a signature in Outlook

4) Click the “+” icon in the bottom left corner to add a new Outlook signature.

How to add a signature in Outlook

5) Name your signature and add text, images and links as you see fit. Then hit the “Save” icon in the top left corner.

How to add a signature in Outlook

6) Then navigate back to the “Signatures” menu, select your desired signature as default in “New messages” and “Replies/Forwards”.

How to add a signature in Outlook

7) Exit the menu and hit “New email”. Et voila! There’s your new signature.

Want to upgrade your email signature management?

How to add a signature in Outlook

Getting every employee to update their email signature is a nightmare. So why not de-stress your email signature management with Mailtastic? With our platform, you can:

  • Manage your brand by keeping every signature up-to-date and compliant
  • Personalise with headshots, icons and colours
  • Serve up relevant content and offers in email banner campaigns

Book a demo today! 👈🏿